Colorado Employment

Position Title: Administrative Assistant - CO
Reports to: Director 
Status:  Salary, Non-Exempt

Position Summary:

Responsible for assisting the Director in day-to-day administrative functions in order to increase time for Director-level responsibilities.  In addition to the criteria listed below, this Administrative Assistant must be professional and able to represent the Director at meetings when necessary.

Major Responsibilities:

• Prepares meeting documents, composes letters, and takes dictation

• Creates typed materials, faxes, and copies

• Makes arrangements for travel and accommodations

• Takes phone calls and messages for the Director and makes phone calls on behalf of the Director

• Answers all phone calls, routes calls as needed, and provides general information to callers for a small but busy office

• Follows-up with donors, Advisory Board and Chapter  Board members

• Responsible for office supplies including maintaining appropriate inventory, ordering, and tracking paperwork for finance

• Prepares all correspondence that leaves the office, including but not limited to thank you cards, inquiry packets, development paperwork, and reports

• Manages e-mail account and personal calendar for Director, arranges appointments, meetings, conference calls, etc.

• Assists Director with fundraising activities

• Tracking and assisting with feasibility study

• Creates and maintains donor and client databases

• Manages office operations in absence of Director

• Other duties as assigned
 
Minimum Requirements:

• Bachelor degree preferred or equivalent experience

• Proficient in Microsoft Word, Outlook, and Excel

• Strong knowledge of and ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner

• Concise grammatical skills, excellent oral and written communication skills

• Excellent proofreading skills

• A wide degree of creativity and latitude is expected